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Early access for group journey organizers
Know Who
WakaTrack gives organizers one live view for registration, QR check-ins, route progress, completion status and attention flags.
QR check-insLive status boardCompletion records
Live event dashboard
Katampe Hills
Operational view
Registered
84
participants
Checked in
78
confirmed
On route
14
currently active
Completed
61
finished
Attention
3
need follow-up
Route progress
Base Gate to Ridge Return
Start
78 checked in
Ridge
14 active
Return
3 attention
61 completed + 14 active + 3 attention = 78 checked in.
Recent activity
Participant and organizer records
Aisha Bello
2 min agocompleted Katampe ridge checkpoint
Damilola Ade
7 min agostarted route from Base Gate
Group B
18 min agochecked in 12 participants
Organizer note
24 min agofollow up with 3 delayed participants
Built for the people responsible for bringing everyone home.
The accountability gap
A participant list is not an accountability system.
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WhatsApp groups do not show who is still on the route.
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Organizers struggle to confirm whether everyone returned.
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Important participant information remains scattered.
WakaTrack gives organizers one operational view of every participant.
From registration to completion in three steps.
1
Create your event
Add event details, participant requirements and journey information.
2
Check participants in
Share a secure registration link or QR code and confirm attendance digitally.
3
Track completion
See who started, who is active, who completed and who may need attention.
Everything you need to account for every participant.
Digital participant registration
Capture participant details, requirements and key trip information before the day starts.
QR and link-based check-in
Let organizers confirm attendance quickly with a secure link or scannable check-in flow.
Start and completion records
Keep a clear operational trail for who began the journey and who finished it.
Live participant status
See participant movement across registered, checked in, on route, completed and attention states.
Emergency contact information
Keep the contact details organizers need close to the event record.
Organizer dashboard
Give event leads a central view of attendance, route progress, attention flags and activity history.
Attendance export
Download clean attendance and completion records for reporting after the event.
Participant alerts
Surface participants and groups that may need organizer follow-up.
Event history and reporting
Review previous journeys, participation records and completion outcomes in one place.
Low-connectivity support
Design event operations around areas where signal can be limited or inconsistent.
Built for every kind of group journey.
Hiking Groups
Trail accountability board
Checked in
42
On route
39
Attention
3
Registration verifiedReady
Journey startedReady
Completion confirmedLive
Safety starts with knowing who is under your care.
WakaTrack brings participant records, event activity and completion status into one controlled operational view.
WakaTrack supports participant accountability and event coordination. It does not replace emergency services or professional safety procedures.
Clear participant records
Emergency contact access
Time-stamped event activity
Organizer-controlled access
Role-based permissions
Privacy-conscious data handling
Early access
Join the WakaTrack waitlist.
Tell us what you organize and we will reach out when WakaTrack opens for early access.
FAQ
Questions organizers ask before the first event.
WakaTrack is designed for organized group journeys such as hikes, tours, school excursions, corporate retreats, field trips and similar activities where organizers need a clear participant record.
No. The landing-page flow is designed around secure registration links and QR-based check-in, so participants can be accounted for without adding app installation friction.
Yes. WakaTrack is designed to support clean attendance and completion exports for post-event reporting, compliance records and internal operations review.
WakaTrack is planned with low-connectivity event environments in mind, including workflows that reduce dependence on constant signal during field operations.
Yes. WakaTrack is structured for organizer-controlled access and role-based permissions so event teams can coordinate from the same operational view.
Participant information is treated as operationally sensitive data. The product experience emphasizes controlled access, privacy-conscious handling and only collecting details that help organizers run the event responsibly.
Your next group journey deserves more than a WhatsApp checklist.
Join the waitlist, share what you organize and get early access when WakaTrack is ready.